OFFICE ADMINISTRATOR

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Role summary?

Office Administrator / PR & Marketing Coordinator will assist Accounting, Marketing and PR departments in day to day activities listed below as well as the day to day management of the Managing Partner

Location:

  • Office based with occasional meetings in and around the greater Doha area

Reporting to:

  • Managing Partner / Dept Directors

Responsible for:

  • Provide assistance in Qanect’s day to day office tasks and duties

Skills Required:

  • Ability to demonstrate strong customer service tendencies
  • Competent in MS Office products, efficient in email and internet
  • applications
  • Demonstrate proficient problem solving and people skills
  • Deliver high accuracy in work and attention to detail
  • Fluent English oral and written skills required

Minimum Qualifications:

  • Degree qualification in Business Administration, Marketing & Communications or something similar.
  • Minimum Experience: 1-2 years of relevant experience.
  • Middle Eastern experience is an advantage.
  • Spoken Arabic is an advantage.

Key responsibilities and main
tasks and activities :

Office Admin Support:

  • Accounting support
    • Deliver invoices
    • Remind clients of upcoming payments
    • Follow-up with clients regarding past due payments
    • Collect payments
  • Government Liaison with PRO support company
  • Database management
  • HR Support / management of office Vacation & Sick Leave timetables
    Admin duties

Production Management:

  • Source 3rd party quotations
  • Procure samples
  • Ensure the highest of quality standards

PR Support:

  • Compile monthly media reports across all clients
  • Manage media invitations and follow ups for events / press conferences
  • Collate media kits for press events

Event Support

Provide assistance to the Events Department, which may include:

  • venue management
  • vendor management
  • rooming list management
  • transportation management
  • visa management
  • Banquet Event Order edits
  • timeline creation and maintenance
  • budget creation and maintenance
  • event proposal drafting
  • rehearsals

General information:

The Office Admin should:

  • Follow all company policies and procedures and well as local laws
  • Maintain confidentiality of company records and information at all times
  • Maintain a professional image

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of the changing needs of the company.

Contractual Status:

Full time, Sunday to Thursday, 8:30am to 5:30pm

Application Form

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